National Galleries of Scotland Art Competition for Schools | Terms and conditions

By entering the competition, schools and nurseries confirm that they have read and understood, and agree to be bound by, the following competition rules:

  1. The competition is open to all nurseries and schools up to S3 in Scotland from October 2019.

  2. Entries must be delivered via post or by hand to Learning and Engagement Department, Scottish National Gallery, The Mound, Edinburgh EH2 2EL. Entries cannot be entered by any other means, including electronically. Entry must be made through the relevant nursery/school. Entries submitted directly by pupils will not be accepted.

  3. Only one entry to the competition per pupil (or group of pupils in Category F) shall be accepted. A pupil can enter as an individual and as part of a group.

  4. There is no entry fee and no purchase is necessary to enter this competition.

  5. Entries must be received no later than 4.00pm on Friday 24 April 2020.

  6. This competition is not open to any person who is directly concerned with the organisation of the competition.

  7. Each individual entry must have the following information marked clearly on the back otherwise it will not be considered:

    Category entered
    Pupil’s/class name
    Class teacher
    Name, address and telephone number of school.

    The participating school or nursery is responsible for ensuring appropriate permissions have been sought for each pupil, or another lawful basis under data protection legislation applies, before sharing personal data with the National Galleries of Scotland. By entering this competition, participating schools are confirming that the required consent has been given by each pupil’s parent or legal guardian, or that another lawful basis applies.

    Personal data provided by schools and nurseries will only be used by each of the National Galleries of Scotland, Scottish Ballet and Royal Botanic Garden Edinburgh for the purposes of the competition – see conditions  13, 23 and 24 – in the ways described in these terms and conditions.

  8. Entries will be returned to schools only if accompanied by a self-addressed and stamped envelope. National Galleries of Scotland will take no responsibility for entries left uncollected by 26 June 2020.

  9. Winning schools will be informed of the results by 5pm on 5th June 2020 and results will be posted on the National Galleries of Scotland’s website from this date. The relevant nurseries and schools will be responsible for informing winners.

  10. The winners of the competition shall be decided by a panel of judges (consisting of representatives from National Galleries of Scotland and other independent representatives) and who shall decide, in their absolute discretion, the winner. The decision of the judges shall be final and binding and no correspondence shall be entered into by National Galleries of Scotland.

  11. The copyright in any image entered in the competition shall (as between the entrant, and National Galleries of Scotland) remain with the entrant. Entrants warrant and represent that they own all rights (including without limitation copyright) in entries and that entries do not infringe any third party rights.  Entrants agree to a non-exclusive license of the rights owned by them in their entry for such period of time as they subsist without further consent from or payment to Entrants. Entrants understand that by extending a non-exclusive licence, they allow the use of their entry by National Galleries of Scotland until expiry of the rights.  Entrants also retain the right to use the entry by National Galleries of Scotland until expiry of the rights. This allows Entrants to use their entry for their own purposes. The terms of this licence apply worldwide. Under the terms of this licence, Entrants authorise National Galleries of Scotland to record, publish, reproduce, exhibit, transmit, broadcast, televise, digitize, display, otherwise use, and permit and sub-licence to others use of the entry in any manner, form, or format whatsoever now or hereafter created, including on the Internet, on any form of social media, and in all and any media channels now known or hereafter devised, and for any purpose, including but not limited to advertising or promotion of  National Galleries of Scotland, its affiliates, visitors, or their services, and to each of The People’s Post Code Lottery, Scottish Ballet and Royal Botanic Garden Edinburgh using any of the winning images for any publicity and/or promotional activities without consent from or payment to Entrants.

  12. Competition winners’ names and their winning entries will be posted in National Galleries of Scotland premises and will be used on the National Galleries of Scotland website and other social networking sites.  An exception to this can be made in exceptional circumstances on request.

  13. A privacy notice in relation to the Art Competition for Schools details what data we collect from entrants, what we do with it and how to contact us.

  14. Nurseries and schools who enter the competition will receive a specially designed certificate in acknowledgement and recognition of their participation.

  15. a. The competition prizes for all Categories shall consist of art materials for all the winners and a specially designed certificate.

    b. Winning artworks will be displayed at the National Galleries of Scotland between June – September 2020, before touring to other venues in Scotland. Works can be returned on request once the exhibition closes at the final touring venue.

  16. a. Twelve nurseries or schools shall be selected to receive a voucher for £100 to be spent on art materials. Selection shall be based on completed application forms.

    b. Twelve nurseries or schools shall be selected to receive an artist-led session for one full class of pupils at National Galleries of Scotland. Financial support for travel will be available. Selection shall be based on completed application forms. The workshops must take place within the school year 2020/21.

    c. Selected nurseries or schools can only be awarded either a voucher for art materials or an artist-led session, they cannot be awarded both.

  17. No cash alternative to any prize is available and the prizes shall be non-transferable. The National Galleries of Scotland accept no liability if for any reason any workshop does not go ahead and no alternative prizes will be awarded.

  18. National Galleries of Scotland are not responsible for late, lost or delayed entries.

  19. Entry to the competition shall only be valid if the entrant has complied with these competition rules.

  20. National Galleries of Scotland reserves the right to cancel or amend the competition and these terms and conditions without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of its control. Any changes to the competition will be notified to entrants as soon as possible by National Galleries of Scotland.

  21. National Galleries of Scotland reserves the right to amend these terms and conditions at any time. Revised terms and conditions will be available online. It is your responsibility to keep up to date with any such changes.

  22. Within the scope of the art competition, the Scottish Ballet and the Royal Botanic Garden Edinburgh provide additional prizes for a further set of winners. Ten artworks are selected by the Scottish Ballet and a further ten by RGBE who then select their winners from these. Winners are notified directly by RGBE and Scottish Ballet. These artworks are not considered ‘winners’ or ‘winning artworks’ as referred to in the rest of this document and are not included in the NGS exhibition or the prize ceremony.

  23. As a subsidiary to this competition, these terms and conditions also apply to the part of the competition judged, administered and delivered by the Scottish Ballet excluding clauses 10, and 13. See Scottish Ballet’s privacy statement.

  24. Scottish Ballet staff choose a first-place artwork from those selected. Scottish Ballet contacts this pupil via their school, and offers them a prize consisting of a ballet workshop at their school and tickets for the child and their family to attend a ballet performance. Seven further runners-up are offered the opportunity to attend a dress rehearsal.

  25. RGBE have their own terms and conditions and privacy notice.

  26. These competition rules shall be governed by Scots Law and the entrant, National Galleries of Scotland, RGBE and Scottish Ballet agree to submit to the exclusive jurisdiction of the Scottish Courts.