Managing the Collection

Responsible for the management of all artworks held by National Galleries Scotland, the Collections Management department looks after the documentation, transportation and storage of our artworks along with providing all support for our busy public programme.

Loans Programme

Over the next two years NGS will be realising the exciting Scottish National Gallery Project. During this time we remain committed to sharing our collection, however in order to manage our resources at this busy time we will have a limited lending capacity and loan requests will be considered on a case by case basis. The loans committee meets every two months on the first Wednesday of February, April, June, August, October and December.

Please ensure copies of loan requests are sent electronically to [email protected] giving a minimum of 9 months' notice for loans to UK venues and 12 months for international loans.

If you have any queries or would like to know more about our loans programme please contact [email protected].

National Galleries of Scotland are committed to lending as widely as possible to support the sector during this critical period of recovery.  We follow best practise to widen access to the collection in line with the Principles for Lending and Borrowing published by NMDC and the Touring Exhibition Group. This document also contains a guide to borrowing with case studies and useful links to further resources and funding.

ARTIST ROOMS collection

For loan requests pertaining to the ARTIST ROOMS collection which is jointly owned by National Galleries of Scotland and Tate decisions are made by loans committees at both institutions and ARTIST ROOMS Operations Group. As such decision making is subject to each institutions loans policy.
New requests are now being considered, and should be submitted electronically to [email protected] and/or [email protected]. ARTIST ROOMS will be in contact as soon as possible with a formal decision letter to loan requests. Successful loan requests will be administered by teams as appropriate at either National Galleries of Scotland or Tate and Borrowers will be contacted directly by the relevant loans registrar.

Immunity From Seizure

National Galleries Scotland is able to provide immunity from seizure under Part 6 of the Tribunals, Courts and Enforcement Act 2007.

Learn more about Immunity from Seizure

Collections Management Policies

The National Galleries of Scotland has statutory responsibilities to care for, preserve and add to the objects in our collections, and to ensure that they are accessible to the broadest possible public. The National Galleries of Scotland Collections Management Policies set out the professional, legal and ethical standards by which we achieve this. They underpin all our collections activities and guide our decision-making, and will be formally reviewed every three years to ensure that they all remain relevant and up to date.


Collections Management Department
+44 (0)131 624 6463
[email protected]

+44 (0)131 624 6308
[email protected]