Fraud Prevention: Suppliers' Data

National Galleries of Scotland (NGS) is required by law to protect the public funds it administers.  In support of this, NGS is taking part in an anti-fraud initiative which will involve the sharing of specific data sets with Audit Scotland and the Audit Commission.  This data will be matched with data provided by other public bodies to assist in the prevention and detection of fraud.

The initiative covers employees’ and suppliers’ information and will include personal data.  Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

Audit Scotland, the body which appoints the auditor for NGS’ accounts, has now requested NGS’ participation in the data matching exercise.  Further details of the data sets required and the data matching exercises are given in the Audit Commission’s guidance, which can be found at National Fraud Initiative (NFI) - Audit Commission and Audit Scotland’s guidance, which can be found at The National Fraud Initiative

The use of this data by Audit Scotland is carried out with statutory authority under its powers in Section 26A-D of the Public Finance and Accountability (Scotland) Act 2000 (as inserted by Section 97 of the Criminal Justice and Licensing (Scotland) Act 2010).  The Audit Commission data matching is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998.  Neither Audit Scotland nor the Audit Commission requires the consent of the individuals concerned under the Data Protection Act 1998.

Data matching by Audit Scotland and the Audit Commission is subject to a Code of Practice. This may be found here: Code of data matching practice - Audit Commission and The National Fraud Initiative

For further information on the Audit Commission’s legal powers and the reasons why it matches particular information, see Fair processing - Audit Commission and The National Fraud Initiative

For further information on data matching at the National Galleries of Scotland please contact:

Mairi Rae
Head of Finance
mrae@nationalgalleries.org
0131 624 6462

For Data Protection enquiries, please contact:

Kathryn Farrell
Policy and Communications Officer
kfarrell@nationalgalleries.org
0131 624 6473